How Much Does an LED Video Wall Cost to Rent for a Trade Show?
The honest answer is “it depends” — but here's exactly what moves the number, so you can budget before you ask for a quote.
“How much does an LED video wall cost?” is the single most-asked question we get, and almost no one answers it honestly — because there is no one price. A small 3×2 panel wall behind a counter and a 20-foot curved centerpiece with live content are different products. What we can do is show you every lever that moves the price, so you walk into a quote knowing what you're paying for.
Below are the cost drivers, not a fabricated price list. For a real number on your exact size and show, get a free quote — it's free and usually same-day.
- LED posters rent at $300-$400 a day plus $500 setup; a three-sided 12ft tower runs up to $6,500 a day plus $1,800.
- Buying breaks even in about two shows on these rates - 1.6 shows for the tower.
- Posters and tower panels join into walls, so budget by panel count rather than screen size.
- Ownership adds drayage, storage and repair, and rental stock is normally cycled about every two years.
What actually drives the price
Most LED cost pages talk around the number because the company writing them is reselling somebody else's panels. We own and install ours, so here is what it costs.
| Item | Buy | Rent per day | Setup & teardown |
|---|---|---|---|
| LED poster (2.3' x 6.5') | $3,200 + tax | $300 – $400 | $500 per poster |
| Tri-fold LED poster | $4,200 + tax | $400 – $500 | $600 |
| 3-sided LED tower (40" per side, 12' tall) | $35,000 | up to $6,500 | $1,800 |
| Curved LED panels | Quote on request | $200 – $250 per panel | Quoted with the build |
LED posters join together into walls, and the tower's modular panels build walls too with a support bracket behind them — so a “video wall” budget often starts as a poster count rather than a square-footage quote.
Rent or buy: the crossover is about two shows
People expect this to be a close call. On our rates it is not, and the arithmetic is worth doing before you sign a third rental.
Take a typical three-day show. Renting an LED poster is three days at $300–$400 plus the $500 setup and teardown — call it $1,550 a show. Buying that poster outright is $3,200.
| Item | Buy | Cost per 3-day show, rented | Shows to break even |
|---|---|---|---|
| LED poster | $3,200 | ~$1,550 | ~2 shows |
| Tri-fold poster | $4,200 | ~$1,950 | ~2 shows |
| 3-sided LED tower | $35,000 | ~$21,300 | ~1.6 shows |
If you exhibit more than twice a year with a stable booth, owning is cheaper — often by the second show. That is a genuinely unusual answer in this industry and we would rather you had it than not.
The honest counterweight: owning means you also carry drayage on your own freight at every show, storage between shows, repairs, and the fact that LED product moves on. Rental stock gets cycled roughly every two years, so a wall you buy today is a wall you still own in five. Rent when you are testing a format, when the show is one-off, or when you want the newest panel. Buy when the design has settled and you are running it repeatedly.
How to get an accurate number fast
To quote you precisely we need three things: the wall size (or your booth footprint and where the wall goes), your show + dates, and whether you want to rent or own. With that we size the tile count, pick a sensible pixel pitch for the viewing distance, and add the processing, structure, and labor.
Send those over for a free quote and a free layout concept — no obligation.
Frequently asked
How much does it cost to rent an LED video wall for a trade show?
Our LED posters rent at $300-$400 a day with a $500 setup and teardown fee per poster; tri-folds $400-$500 a day; a three-sided 12-foot LED tower up to $6,500 a day with an $1,800 setup fee; curved panels $200-$250 per panel per day. Posters and tower panels combine into larger walls.
Is it cheaper to rent or buy an LED wall?
On our rates, buying pays for itself in roughly two shows. A three-day rental of an LED poster runs about $1,550 including setup, against $3,200 to buy it outright. The tower breaks even faster still, at about 1.6 shows. Owning does add drayage, storage and repair, and LED product moves on - so rent for one-offs and new formats, buy once the design has settled.
What size LED wall do I need?
Start from viewing distance and booth width rather than a square-footage target. Because posters and tower panels join into walls, most budgets are better built as a panel count than as a screen size - it is easier to add one more poster than to re-spec a wall.
Does the price include setup?
Ours states it separately and openly: $500 per poster, $600 per tri-fold, $1,800 for a three-sided tower. If a quote doesn't name a setup figure, it is a screen price rather than a working-wall price.
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