Last-Minute Booth Rental for AAPEX
Short on time before AAPEX? Here's what's still possible for a fast booth and LED wall rental at The Venetian Expo — and the deadlines that matter.
Short on time before AAPEX? You still have good options. We hold modular rental systems, SEG lightboxes and LED panels in stock in Las Vegas, so the constraint on a rush booth at The Venetian Expo is almost never the hardware — it's graphics and the venue's own deadlines.
What a rush booth costs at AAPEX
Rush does not mean a different price list. These are the same rates we quote six months out; what changes is which options are still open.
| Item | Buy | Rent per day | Setup & teardown |
|---|---|---|---|
| LED poster (2.3' x 6.5') | $3,200 + tax | $300 – $400 | $500 per poster |
| Tri-fold LED poster | $4,200 + tax | $400 – $500 | $600 |
| 3-sided LED tower (12' tall) | $35,000 | up to $6,500 | $1,800 |
| Curved LED panels | Quote on request | $200 – $250 per panel | Quoted with the build |
Booth structure itself runs the standard bands — see AAPEX booth rental cost for the full size-by-size breakdown. We do not charge a rush premium on in-stock inventory.
What's still possible, by how long you have
| Time to AAPEX | What we can still do | What's closed |
|---|---|---|
| 4+ weeks | Everything — custom modular build, full LED wall, printed graphics, advance-warehouse freight at the lower rate. | Nothing. |
| 2–4 weeks | Modular booth, in-stock LED, SEG lightboxes, new graphics printed and shipped. | Advance electrical pricing is usually gone; custom fabrication is tight. |
| 1–2 weeks | In-stock modular kit, LED posters and panels, rush graphics (48-hour print). | Custom build, hanging signs needing rigging approval, advance freight rates. |
| Under 1 week | In-stock booth and LED delivered direct to showsite, graphics printed in Las Vegas, our crew installs. | Anything shipped, anything fabricated, anything hung. |
Because we are physically in Las Vegas, the under-one-week row is real rather than theoretical — the booth does not have to survive a freight lane to reach The Venetian Expo.
The deadlines that actually bind at The Venetian Expo
- Graphics are the real clock — dye-sub fabric prints in 5–7 business days, or 48 hours on a rush. Lock artwork first; everything else can move.
- Electrical — the advance-order discount (typically 30–50%) is the first thing you lose. If it has passed, order anyway; floor pricing beats no power.
- Drayage — The Venetian Expo (formerly Sands Expo) handles freight through the show's official contractor with CWT-based drayage; the Koval Lane docks serve levels 1 and 2.
- Labor — Labor is union-staffed; plan installs around straight-time windows to avoid overtime, and confirm what your team can self-install.
- Local advantage — Because exhibits span two levels, lock your hall and level early — it changes freight routing and labor calls.
Timing: AAPEX runs each November, and November butts against the holidays — anything shipping late risks a carrier blackout, so treat the graphics deadline as immovable.
Tell us your AAPEX date and booth size — we'll tell you exactly what's achievable and what it costs, today.
Frequently asked
Can you do a last-minute booth for AAPEX?
Often yes — modular rental systems, in-stock LED, and our Las Vegas warehouse let us move fast. The main clock is graphics and show deadlines at The Venetian Expo. Call us and we'll tell you what's possible today.
What's the latest I can order?
Sooner is always cheaper and safer, but tell us your date — we're built for tight Vegas timelines and will be straight with you about what's achievable.
More for AAPEX exhibitors
Exhibitor guides
Exhibiting at AAPEX?
Tell us your booth size — a free quote, usually same day.