How Much Does a Booth at IAAPA Expo Cost?

Budgeting a booth for IAAPA Expo at Orange County Convention Center comes down to three things: booth size, how much custom build and LED you want, and the Orlando show costs that catch first-timers off guard (drayage, labor, electrical). Here are realistic 2026 ranges for an exhibit rental at IAAPA Expo.

That band covers the exhibit rental, graphics and install. It excludes the floor space itself, which you buy from the IAAPA Expo organiser.

What our LED costs at IAAPA Expo

Most companies quoting IAAPA Expo are reselling somebody else's panels and will not put a number in writing. We own and install ours, so here is the actual price list.

Posters join together into walls and the tower's panels build walls too, so an IAAPA Expo LED budget often starts as a poster count rather than a square-footage quote. On these rates buying pays back in roughly two shows — see the LED cost guide for the full rent-versus-buy arithmetic.

What IAAPA Expo exhibitors actually spend it on

IAAPA Expo is a amusement parks, attractions & entertainment technology show with roughly 1,100+ exhibitors, and that changes where the money goes. Large seamless LED video walls (20x10 and up) running show-ready content, immersive backlit SEG environments, and island booths with clear sightlines across a very large West Building floor.

Timing: IAAPA Expo runs each November, and November butts against the holidays — anything shipping late risks a carrier blackout, so treat the graphics deadline as immovable.

• Custom vs. modular — a rental modular system costs far less than a fully custom build.
• LED video wall — fine-pitch LED is the biggest single upgrade (and the biggest traffic driver).
• Show services at Orange County Convention Center — Material handling at the Orange County Convention Center is billed per pound by the show's official contractor (NADA 2027 publishes $1.28 per lb through Freeman, one rate for warehouse or direct freight), so the same palletise-and-consolidate maths applies as anywhere else.
• Labor — Labour rules in Orlando are set per show by the official contractor and its exhibitor manual; exhibitor staff are commonly permitted to set up their own booth, but confirm the show's jurisdictions before planning an install.

The Orange County Convention Center line items exhibitors miss

These land on the official contractor's invoice rather than your booth vendor's, and they are where IAAPA Expo budgets break.

• Drayage is billed by weight, round trip — per hundredweight, with a minimum per shipment that is usually 200 lbs. Three 150 lb boxes bill as 600 lbs, not 450. The same freight on one pallet bills about 25% less, which is why everything we ship goes in rolling flight cases. Full breakdown in the drayage guide.
• Electrical is priced by your deadline — advance ordering typically runs 30–50% under floor pricing for the identical drop. Get your LED power draw in writing and order early.
• Docks and routing at Orange County Convention Center — Two separate buildings on either side of International Drive — the West Building (over a million sq ft of halls in one run about 2,500 ft long) and the North/South Building — each with its own docks, so confirm which building your hall is in before routing freight.
• Plan ahead — Electrical is ordered from the venue itself, not the general contractor (NADA lists a 120V 5A floor outlet at $173.07), and the West Building's halls are a long walk end to end — stage tools and cases near your hall.

Ways to cut your IAAPA Expo bill

• Consolidate freight into one shipment. Minimums are charged per shipment, so this costs nothing and is decided before anything leaves your building.
• Check your exhibitor rights in the manual. Shows in Orlando commonly let exhibitor staff set up their own booth, but the official contractor’s labor-jurisdiction sheet is what says exactly which tasks your own people may do — read it before you design, and build for that answer.
• Rent the structure, own the LED. If IAAPA Expo is one of three or more shows you do a year, the LED pays for itself faster than the booth does.
• Lock graphics early. Artwork is the real clock on every rush job.

Want an exact number for your booth size at IAAPA Expo? We'll send a free, itemized quote — usually same day. The quote is priced for Orange County Convention Center, not from a Las Vegas rate card.

What it really costs to exhibit at IAAPA Expo: the landed total

Your booth vendor’s quote is one line of the bill. The rest lands on the organiser’s and the official contractor’s invoices, and it is where IAAPA Expo budgets break. Below is the whole bill by booth size, built only from figures the organiser or contractor has published; anything they have not published says so and is left out of the total rather than guessed.

10x10: 100 sq ft, 500 lb of freight, 6 labour hours, 1 outlet

10x20: 200 sq ft, 1,000 lb of freight, 12 labour hours, 2 outlets

20x20: 400 sq ft, 2,500 lb of freight, 32 labour hours, 3 outlets

20x30: 600 sq ft, 4,000 lb of freight, 48 labour hours, 4 outlets

What the sources say about those figures:

• Electrical (venue price list): OCCC Exhibitor Services Price List effective October 1, 2025: 120V 5A single outlet, floor, $168.86 incentive rate, $271.69 base, $387.22 on-site; the outlet price includes initial labour, placement and 24-hour power; 10A $202.62 and 20A $254.63 at the incentive rate. The OCCC itself is the exclusive provider of electricity, so this is a venue rate that applies to every show there

Assumptions are ours, not the show’s: Freight weight is the crated weight of a rental modular SEG or LED kit of that size, including counters and cases; your crate manifest governs and the drayage minimum applies per shipment. Labour hours are total install plus dismantle at straight time for a vendor-installed booth of that size; overtime and double-time premiums apply outside the contractor's straight-time window. Electrical is one 5-amp/120-volt outlet per lit element at the advance-order rate; an LED wall or tower needs its own circuit, which the kit prices separately. Change any of them in the landed-cost estimator. Rates marked as a range are the published range across recent shows at Orange County Convention Center; your exhibitor service kit governs.

Frequently asked

What is the total cost to exhibit at IAAPA Expo including drayage and labor?

For a 10x20 at IAAPA Expo, the published figures add up to roughly $7,338–$20,338: exhibit rental $7,000–$20,000, electrical $338. It excludes floor space from the organiser, material handling (drayage), round trip and install and dismantle labour, which are not published. The full line-by-line table and the assumptions behind it are in the landed-cost section above.

How much is a booth at IAAPA Expo?

A 10x10 rental at IAAPA Expo typically runs $3,000–$9,000, a 10x20 $7,000–$20,000, and a 20x20 island $18,000–$45,000 — before show services like drayage and labor at Orange County Convention Center. We'll send an exact quote for your size.

Does the price include design?

Yes — design and renderings are included in your quote before you commit.

Is renting cheaper than buying?

For one or two shows, renting is almost always cheaper and simpler. If you exhibit often, owning a modular system can pay off — we'll show you both numbers.