Last-Minute Booth Rental for AWS re:Invent
Short on time before AWS re:Invent? Here's what's still possible for a fast booth and LED wall rental at The Venetian Expo & Las Vegas Strip — and the deadlines that matter.
AWS re:Invent is next on Nov 30 – Dec 4, 2026, The Venetian Expo & Las Vegas Strip.
Show services (drayage, electrical, labor) are cheapest at the advance-order deadline, which lands weeks before move-in — the maths is in our drayage guide.
Dates from the official AWS re:Invent site, checked 2026-08-04. Always confirm move-in times in the exhibitor manual.
Short on time before AWS re:Invent? You still have good options. We hold modular rental systems, SEG lightboxes and LED panels in stock in Las Vegas, so the constraint on a rush booth at The Venetian Expo & Las Vegas Strip is almost never the hardware — it's graphics and the venue's own deadlines.
What a rush booth costs at AWS re:Invent
Rush does not mean a different price list. These are the same rates we quote six months out; what changes is which options are still open.
| Item | Buy | Rent per day | Setup & teardown |
|---|---|---|---|
| LED poster (2.3' x 6.5') | $3,200 + tax | $300 – $400 | $500 per poster |
| Tri-fold LED poster | $4,200 + tax | $400 – $500 | $600 |
| 3-sided LED tower (12' tall) | $35,000 | up to $6,500 | $1,800 |
| Curved LED panels | Quote on request | $200 – $250 per panel | Quoted with the build |
Booth structure itself runs the standard bands — see AWS re:Invent booth rental cost for the full size-by-size breakdown. We do not charge a rush premium on in-stock inventory.
What's still possible, by how long you have
| Time to AWS re:Invent | What we can still do | What's closed |
|---|---|---|
| 4+ weeks | Everything — custom modular build, full LED wall, printed graphics, advance-warehouse freight at the lower rate. | Nothing. |
| 2–4 weeks | Modular booth, in-stock LED, SEG lightboxes, new graphics printed and shipped. | Advance electrical pricing is usually gone; custom fabrication is tight. |
| 1–2 weeks | In-stock modular kit, LED posters and panels, rush graphics (48-hour print). | Custom build, hanging signs needing rigging approval, advance freight rates. |
| Under 1 week | In-stock booth and LED delivered direct to showsite, graphics printed in Las Vegas, our crew installs. | Anything shipped, anything fabricated, anything hung. |
Because we are physically in Las Vegas, the under-one-week row is real rather than theoretical — the booth does not have to survive a freight lane to reach The Venetian Expo & Las Vegas Strip.
The deadlines that actually bind at The Venetian Expo & Las Vegas Strip
- Graphics are the real clock — dye-sub fabric prints in 5–7 business days, or 48 hours on a rush. Lock artwork first; everything else can move.
- Electrical — the advance-order discount (typically 30–50%) is the first thing you lose. If it has passed, order anyway; floor pricing beats no power.
- Drayage — The Venetian Expo (formerly Sands Expo) handles freight through the show's official contractor with CWT-based drayage; the Koval Lane docks serve levels 1 and 2.
- Labor — Labor is union-staffed; plan installs around straight-time windows to avoid overtime, and confirm what your team can self-install.
- Local advantage — Because exhibits span two levels, lock your hall and level early — it changes freight routing and labor calls.
Timing: AWS re:Invent runs each November/December, and November butts against the holidays — anything shipping late risks a carrier blackout, so treat the graphics deadline as immovable.
Tell us your AWS re:Invent date and booth size — we'll tell you exactly what's achievable and what it costs, today.
Frequently asked
Can you do a last-minute booth for AWS re:Invent?
Often yes — modular rental systems, in-stock LED, and our Las Vegas warehouse let us move fast. The main clock is graphics and show deadlines at The Venetian Expo & Las Vegas Strip. Call us and we'll tell you what's possible today.
What's the latest I can order?
Sooner is always cheaper and safer, but tell us your date — we're built for tight Vegas timelines and will be straight with you about what's achievable.
More for AWS re:Invent exhibitors
Exhibitor guides
Exhibiting at AWS re:Invent?
Tell us your booth size — a free quote, usually same day.